Software for businesses that run on jobs
Get your business organized.
Don’t settle for proposals and follow-up texts. Schedule your crews, manage your products, and organize everything by job, because that’s how you work.
- Customers
- Estimates
- Invoices
- Products
- Schedules
- Time entry
(oh, and receipt scanning, inventory, shift offers your team accepts, and Zelle & Venmo too!)
No credit card required ·
Personal setup included
Portara
Job #1048 · Sarah Montgomery
Garage organization
Estimate
Signed
$1,800
Deposit
Paid
$540
Team
Confirmed
2 people · Fri
To invoice
Ready
$2,118
Job items
Organizing session
2 organizers · 5 hours
$1,500
Storage products
From the estimate
$300
Extra storage binsReceipt
From a scanned receipt
$168
Additional organizing time
2 organizers · ½ hour each
$150
A sample professional organizer job. The whole job, on one page.
Sound familiar?
A calendar here. A spreadsheet there. Sticky notes everywhere.
Most businesses run on a pile of apps taped together. Portara puts it all in one place, and connects it to the job.
Who uses Portara
If your business runs on jobs, it was built for you.
What’s in Portara
Everything your business runs on. In one app.
Most apps give you a list of features. In Portara, every one of them is connected to the job.
Follow one job from “yes” to “paid.”
Along the way, plug in your own numbers. We’ll add them up at the end.
01 · Estimates & deposits
They signed.
The deposit’s paid.
Send one link. Your client reviews the estimate, signs, and pays the deposit — right from their phone.
Portara
Estimate EST-1048 · Sarah Montgomery
Garage organization
Organizing session
2 organizers · 5 hours
$1,500
Storage products
Clear bins, shelf labels, hooks
$300
Sent
One link to Sarah
Sarah’s signature
Signed
Deposit (30%)
$540 paid
Your estimate
Garage organization
No account needed
What Sarah sees
Your numbers
What if a few more clients said yes?
$4,000 more in job revenue a year
02 · Receipts & purchases
The extra bins are already on the invoice.
Snap the receipt from the store run and assign it to the job. Set your price, and it’s waiting on the invoice.
Portara
Receipt scanned
The Container Store · Thursday
Assign to
Job #1048 · Garage organization
Extra storage bins ×4
Added to the job — ready to invoice
Your numbers
How much in products never makes it onto an invoice?
$900 back on your invoices a year
03 · Invoices & payments
The extra half hour made it onto the bill.
Everything that happened on the job is waiting when you invoice. Nothing to rebuild from memory.
Portara
Job #1048 · Sarah Montgomery
Garage organization
Organizing session
2 organizers · 5 hours
$1,500
Storage products
From the estimate
$300
Extra storage binsNew
Added from Thursday’s receipt
$168
Additional organizing timeNew
2 organizers · ½ hour each, added on the job
$150
Your numbers
How much extra time goes unbilled?
$2,040 more in billed time a year
04 · Stock & product pricing
You already have six of those.
Portara checks what the job needs against what’s in storage, and makes the shopping list for the rest.
Portara
Job #1048 · Sarah Montgomery
Garage organization
Your numbers
What are your products worth to your business?
$2,700 more in product revenue a year
05 · Team scheduling
Friday’s team is already confirmed.
See who’s free. Offer the work. When they accept, they’re scheduled, and the job briefing goes out on its own.
Portara
Job #1048 · Sarah Montgomery
Garage organization
Friday · 9:00 AM – 2:00 PM
2 needed
Maya Chen
Available
Jordan Ellis
Available
Alex Rivera
Unavailable Friday
Work offer
Garage organization
Friday · 9 AM – 2 PM
What Maya sees
Your numbers
How much time could you stop spending on scheduling?
26 hours back a year
06 · Time & payroll
Hours in. Approved. Sent to payroll.
Your team enters their hours on the job. You approve them and send them to payroll. No retyping.
Portara
Time approvals
This week
Maya Chen
3 jobs · 18.5 hours
Jordan Ellis
2 jobs · 11 hours
Square Payroll
Send timecards
Any other payroll
Download totals
Your numbers
How much time could you stop spending on paperwork?
52 hours back a year
Desktop or phone
At your desk. On the job.
The same jobs, products, payments, schedules, and hours, wherever the day takes you. Your team uses it from their phones, too.
Your numbers, added up
What a year could look like
$9,640
more revenue a year
78 hours
back in your year
Based on the numbers you entered above. Revenue is before expenses.
Pricing
Two plans. Everything included.
Both come with personal setup. Try it free for 14 days.
Just you
Solo
$42/ month
$504 billed once a year
Personal setup included
- Unlimited jobs and customers
- Estimates with signatures and deposits
- Receipt scanning, stock, and shopping lists
- Invoices and card payments
- Follow-ups and client text reminders
No credit card required
You and your team
Teams
$85/ month
$1,020 billed once a year
Personal setup included
- Everything in Solo
- Unlimited team members
- Availability, work offers, and job briefings
- Time tracking and approvals
- Payroll: Square Payroll or download totals
No credit card required
Personal setup, included
You won’t set it up alone.
A real person from the Portara team sets it up with you. You tell us how you work. We do the setup.
- 1
Your customers
Send us your list or spreadsheet. We’ll import it for you.
- 2
Your services and prices
Tell us your rates, packages, and sessions. We’ll enter them.
- 3
Your products and markup
Send us what you stock and what you charge. We’ll add it all.
- 4
Card payments
We’ll walk you through connecting your account, step by step.
- 5
Your first estimate
We’ll build it with you, for a real upcoming job.
Included during your free trial, too.
And after setup? We’re still here.
Stuck on something? We’re one email away, and a real person writes back. We’ll show you as many times as it takes. Short how-to videos cover every part of Portara, too.
Portara
Import customers
142 customers found
…and 139 more
Questions you might have
What kinds of businesses use Portara?
Any business that runs on jobs: professional organizers, home stagers, interior designers, event planners, wedding vendors, personal stylists, caterers, house cleaners, landscape designers, and more.
I don’t really have a system. Is that okay?
Yes. Most people start with their customers, the services they offer, and one upcoming job. We’ll help you put those basics in place.
Do I have to use every feature?
No. Use what you need. If you work alone or don’t sell products, you can skip the team and stock features and still send your first estimate today.
Will I need to move my old jobs?
No. Let current jobs finish where they are. We’ll help you start your next new job in Portara.
Do I need to install anything?
No. Portara works in your browser and saves to your phone’s home screen like an app. No app store required.
Can my team use it from their phones?
Yes. Your team gets work offers, job briefings, and enters their hours from their phones. Each person sees what their role allows.
Do my clients need an account?
No. They review, sign, and pay from a secure link. No account, no password.
How can my clients pay?
Card online through Stripe, tap-to-pay in person through Square, plus Venmo, Zelle, cash, and check.
Is my data secure?
Yes. Your data is encrypted, backed up automatically, and hosted on secure infrastructure. We never share or sell your information.
What happens after the 14‑day trial?
Pick a plan if you want to keep going. There’s no credit card needed to start, so you’ll never be charged by surprise.
$9,640
more revenue a year
78 hours
back in your year
Let’s get your business organized.
Try it yourself, or let us walk you through it. We’ll help you get set up either way.
No credit card. Setup help included.
We’ll show you how it works on a quick video call.