01
Estimate and deposit
Turn the design into an approved project.
Build an estimate with design services, plants, hardscape materials, labor, and deposit. The client signs and pays from one link.
Estimate signed · Deposit paid
Still project #1262
For landscape design businesses
Designed. Sourced.Built to grow.One simple place.
Send estimates, collect deposits, buy materials, schedule multi-day crews, invoice progress, and track job hours—all from one connected landscape project.
No credit cardClients need no accountWorks on every device
The Bennett Garden
Backyard planting + stone path
Materials
Listed
Crew
4 people
Deposit
Paid
01
Sell the design
Estimate, scope, deposit
02
Source the build
Plants, materials, purchases
03
Run the install
Crew, days, job briefing
04
Bill the progress
Invoice, payment, payroll
The landscape project is the job
Keep the scope, materials, crew, and money on the same site.
Keep the products and labor the project needs together, use them to guide purchasing and scheduling, and invoice from that same current job.
One project record from the first sketch to the last plant in the ground.
Project #1262
The Bennett Garden
Signed
Estimate
$28,600
Current
Materials
46 items
Confirmed
Install crew
4 people
Ready
Progress bill
$8,580
The property, scope, materials, crew, purchases, hours, and billing stay connected.
One landscape project, start to finish
From signed estimate to growing garden
Portara keeps the estimate, deposit, materials, purchasing, crew scheduling, progress billing, and employee time connected to one landscape project.
02
Materials and purchasing
Know what the plan requires before the trucks arrive.
Add plants, stone, soil, edging, and supplies to the project. Use the job items to see what needs ordering and keep receipts with the site.
46 items · Purchasing tracked
Still project #1262
03
Crew and days
Schedule the labor the project actually needs.
Plan people across multiple install days, check availability, send offers, and keep confirmed crew members tied to the property briefing.
4 crew · 3 install days
Still project #1262
04
Changes and progress
Let the project evolve without losing the numbers.
Add materials or labor when site conditions change, keep the current scope in the job, and invoice selected items or percentages without rebuilding it.
Path extension · Added
Still project #1262
05
Final bill and job hours
Close the site with the cost and labor still attached.
Invoice the remaining work, collect payment, approve employee time, review job costs, and send approved hours to payroll.
Paid · Hours approved · Cost clear
Still project #1262
The material plan drives the install
Know what the project needs, what is on hand, and what it cost.
Plants and materials already belong to the project. Compare job needs with useful stock, assign receipt purchases, and keep actual costs beside the scope they support.
Build purchasing lists from project items
Track plants, stone, soil, and supplies by job
Scan receipts and assign purchases from the field
Keep useful stock visible without warehouse complexity
Project materials
The Bennett Garden
46
Needed
38
On hand
8
To buy
Native planting mix
28 plants needed
Limestone pavers
180 sq ft needed
Compost + soil
5 cubic yards needed
Steel edging
72 linear feet
Materials tied to this project$9,840
The plants arrive Thursday. Is the crew ready?
Multi-day crew scheduling
See who can work before you commit the install plan.
Check availability, send offers, and confirm the right crew across site preparation, delivery, planting, hardscape, and finish days.
Check availability before assigning install days
Send offers by text or email
Confirm crew roles and daily timing
Deliver the address, scope, and site briefing
Install availability
Thursday · April 16
MLead · Accepted
Maya
Available
JInstall · Accepted
Jordan
Available
DHardscape · Accepted
Devin
Available
ANot offered
Alex
Unavailable
4 crew members confirmed3 install days
Progress billing, job cost, and payroll
See what the project made—not just what the client paid.
Invoice selected job items or percentages, collect the final balance, assign receipts, and approve crew hours. Review the materials and labor attached to the job, then sync timecards to Square Payroll or export a CSV.
Start your first landscape projectProject closeout
The Bennett Garden
46
Items
112
Crew hours
3
Invoices
Final invoicePaid
Material receiptsAssigned
Crew timeApproved
Payroll handoffReady
One place to run the work
Everything your landscape design business needs. Already connected.
Estimates and deposits
Send one link for scope approval, signature, and deposit.
Materials and plants
Keep quantities, prices, and project needs together.
Purchasing lists
See what the plan requires, what is on hand, and what to order.
Receipt scanning
Assign field purchases to the right project without retyping.
Crew scheduling
Check availability and confirm people across multiple install days.
Job briefings
Give the crew the address, timing, scope, and site details.
Progress invoices
Bill selected items, percentages, or remaining balances from the job.
Time and payroll
Approve project hours, sync to Square Payroll, or export a CSV.
Landscape progress invoicing guide
Progress billing that actually makes sense.
Bill selected services, plants, materials, and labor by percentage while Portara tracks what was previously invoiced and what remains.
Questions, answered
Landscape design software, without the mystery
Portara follows the way landscape projects work—one property with the scope, materials, crew, purchases, invoices, payments, hours, and costs attached.
Is Portara landscape design business software?
Portara manages estimates, deposits, products, materials, purchasing, employee scheduling, progress invoices, payments, receipts, job hours, costs, and payroll handoff around each landscape project.
Can clients sign estimates and pay deposits online?
Yes. Clients can review and sign estimates, pay deposits, view progress invoices, and make payments through secure links without creating an account.
Can I track materials and purchases by property?
Yes. Add plants and materials to the project, use them to guide purchasing, scan receipts, and keep actual costs attached to the property.
Can I schedule a crew across multiple install days?
Yes. Review availability, send offers, confirm roles, and keep each accepted employee connected to the project schedule and site briefing.
Can Portara handle progress billing?
Yes. Create invoices from the services and products already in the project, allowing you to bill deposits, phases, materials, or the remaining balance.
Does Portara track employee time and job cost?
Employees submit time against landscape projects. You approve hours, keep labor beside materials and purchases for clearer job cost, then sync timecards to Square Payroll or export payroll-ready data.
Design the transformation. Run the project just as beautifully.
Bring your next landscape project into Portara. The estimate, materials, crew, invoices, payments, receipts, hours, and costs will already know where they belong.
Start free—no credit card