Schedule recurring jobs, assign available teams, track supplies, collect payment, approve timesheets, and send hours to payroll—all from one simple place.
The Rivera Home
Weekly clean · Friday morning
Frequency
Weekly
Team
2 people
Payment
On file
01
Book the home
Estimate, approval, payment
02
Set the rhythm
Recurring schedule, notes
03
Send the team
Availability, assignment, briefing
04
Close the visit
Payment, time, payroll
The home is the job
The crew should know the home notes. The schedule should know who is available. The invoice and timecard should know which visit just happened. Portara keeps every repeat job connected.
One home record that remembers the work—so your team does not have to.
Recurring job #1275
The Rivera Home
Service
Weekly clean
Next visit
Friday · 9:00
Cleaning team
2 people
Payment
$185
One recurring job, visit after visit
Portara follows the real cleaning workflow: approval, recurring schedule, availability, team assignment, service, payment, timesheets, and payroll.
Estimate and approval
Build the estimate with cleaning services, add-ons, products, and pricing. The client reviews, signs, and pays from one secure link.
Service approved · Payment ready
Still recurring job #1275
Recurring schedule
Schedule weekly, biweekly, monthly, or one-time work and keep access notes, service details, timing, and preferences attached to the address.
Weekly · Fridays at 9:00
Still recurring job #1275
Team assignment
Check employee availability, offer the job, confirm the right team, and deliver the address and briefing without managing it in a group chat.
2 cleaners · Confirmed
Still recurring job #1275
Service and supplies
Keep service items and supplies on the job, track useful stock, record purchases, and make the current home notes available to the team.
Supplies ready · Notes current
Still recurring job #1275
Payment and time
Collect payment, approve the team’s hours, send time to payroll, and leave the recurring job ready for its next visit.
Paid · Time approved · Next visit set
Still recurring job #1275
Recurring without repetitive admin
Keep the cadence, access details, service scope, add-ons, supplies, and client notes attached to the address. The next visit starts with the same clean record—not a new round of texts.
Recurring schedule
The Rivera Home
Weekly
Frequency
2
Team
9:00
Start
Friday · June 12
Standard clean · Maya + Jordan
Friday · June 19
Standard clean · team confirmed
Friday · June 26
Standard clean · offers pending
Friday · July 3
Holiday timing to confirm
The route is full. Are the right people on it?
Team scheduling without the group chat
Review availability, send offers, and get accept-or-decline responses. Confirmed cleaners stay tied to the address and receive the job briefing.
Friday route availability
Friday · June 19
Maya
Available
Jordan
Available
Devin
Available
Alex
Unavailable
Payment, timesheets, and payroll
Collect online or on-site payment, approve employee time against the homes they cleaned, and keep the next recurring visit ready. Sync approved timecards to Square Payroll or export a payroll-ready CSV.
Start your first cleaning jobVisit complete
The Rivera Home
$185
Collected
4.0
Team hours
1
Next visit
One place to run the work
Send a clean link for service approval, signature, and payment.
Set weekly, biweekly, monthly, and one-time cleaning jobs.
See who can work before building routes and assigning homes.
Confirm cleaners and keep the current briefing tied to the address.
Track useful cleaning supplies and products without extra complexity.
Keep access details, preferences, add-ons, and scope with the home.
Collect payment online or on-site without rebuilding an invoice.
Approve job hours, sync to Square Payroll, or export a CSV.
Cleaning team scheduling guide
A practical workflow for employee availability, team assignments, home details, schedule changes, time tracking, and payroll.
Questions, answered
Portara follows the way residential cleaning businesses work—one home with its schedule, notes, team, supplies, payments, and hours attached.
Portara manages estimates, recurring jobs, employee availability, team assignments, job notes, supplies, invoices, payments, timesheets, and payroll handoff around each client home.
Yes. Create weekly, biweekly, monthly, and one-time jobs while keeping the service scope, access notes, timing, team, and client details attached to the address.
Yes. Review availability, send work offers by text or email, and see accept-or-decline responses before confirming a team.
Yes. Clients can review estimates, sign approvals, view invoices, and make secure payments without creating a Portara account. You can also collect payment on-site.
Yes. Track useful products and supplies, see what is available, and keep purchases connected to jobs without adopting complicated inventory software.
Cleaners submit time against the jobs they worked. You approve it, then sync approved timecards to Square Payroll or export payroll-ready data for another provider.
Bring your next cleaning job into Portara. The schedule, team, supplies, payment, notes, timesheets, and payroll will already know where they belong.
Start free—no credit card