Send estimates, collect deposits, track selections and purchases, schedule your team, invoice clients, and get paid—all from one connected project.
The Harper Residence
Living room + entry
Job items
28 current
Purchasing
16 to source
Deposit
Paid
01
Win the project
Estimate, signature, deposit
02
Shape the plan
Selections, products, approval
03
Run the work
Purchasing, team, schedule
04
Close it cleanly
Invoice, payment, payroll
Your creative tools can stay creative
Keep the software you love for drawings, renderings, and presentations. Portara connects the approvals, products, purchases, people, hours, invoices, and payments that turn the idea into a profitable project.
One project record for the decisions—and everything they set in motion.
Project #1204
The Harper Residence
Estimate
$18,400
Job items
28 items
Purchasing
16 items
Install
May 22
One design project, start to finish
Portara follows the real business workflow behind the design: estimate, approval, purchasing, scheduling, installation, invoicing, and time.
Estimate and deposit
Build an estimate with design services, products, pricing, and a deposit. Your client reviews, signs, and pays from one clean link—no account required.
Estimate signed · Deposit paid
Still project #1204
Products and services
Add furnishings, finishes, fixtures, and design labor as the plan takes shape. The job keeps the current quantities, prices, and notes together.
28 job items · Current
Still project #1204
Purchasing and receipts
Use project items to guide purchasing, scan receipts, and assign purchased line items to the job. Keep costs out of spreadsheets and inboxes.
Purchasing list · Receipts assigned
Still project #1204
Schedule the work
Check employee availability, offer the work, and confirm who is handling the site visit or install. The schedule and project details travel together.
Install crew · 3 confirmed
Still project #1204
Invoice and close
Create invoices from approved services and products, collect payment online, approve employee hours, and send time to payroll without reconstructing the job.
Invoice paid · Hours approved
Still project #1204
Products without the spreadsheet
The approved products are already in the project. Turn them into a purchasing list, record receipts, and follow what is ordered and received—without rebuilding the same information somewhere else.
Project purchasing
The Harper Residence
16
Ordered
12
Received
4
Remaining
Oak console
North & Pine · Received
Linen lounge chair
Forma House · Ordered
Ceramic table lamps
Gather Goods · Received
Wool area rug
Field Studio · To order
The delivery is booked. Is your team?
Site visit and install scheduling
Check employee availability, send offers, and get accept-or-decline responses. Confirmed people stay tied to the project and receive the briefing they need.
Install availability
Friday · May 22
Maya
Available
Jordan
Available
Devin
Available
Alex
Unavailable
Invoice, payment, and payroll
Invoice directly from approved services and products, collect the balance, and approve project hours. Sync timecards to Square Payroll or export a payroll-ready CSV for another provider.
Start your first design projectProject closeout
The Harper Residence
One place to run the work
Send a polished link for approval, signature, and online deposit payment.
Keep chosen products, services, notes, quantities, and prices together.
See what the project requires, what you have, and what still needs ordering.
Scan receipts and assign purchases to the right project without retyping.
Check availability, send offers, and confirm site visits and install crews.
Track products, samples, and supplies without running a separate system.
Invoice directly from the project and let clients pay online or on-site.
Approve project hours, sync to Square Payroll, or export a payroll CSV.
Interior design invoicing guide
Keep products, services, deposits, partial invoices, payments, and the client balance connected to the project job.
Questions, answered
Portara keeps the operational work simple, connected, and easy to use—so it supports the design instead of getting in its way.
Portara handles the business operations around each interior design project: estimates, approvals, products, purchasing, receipts, employee scheduling, invoices, payments, and timesheets. Everything stays tied to the same project record.
Yes. Clients can review and sign estimates, pay deposits, view invoices, and make payments through secure links without creating a Portara account.
Yes. Add products to a project, build purchasing lists, scan receipts, and keep product costs and billing connected to the client work they belong to.
No. Keep using the creative tools you love for drawings, renderings, and presentations. Portara runs the operational side around that work: scope, products, people, purchases, hours, and money.
Yes. Review employee availability, offer the work by text or email, confirm the team, and keep the schedule and briefing attached to the project.
Employees submit time against the projects they worked. You approve it, then sync approved timecards to Square Payroll or export payroll-ready data for another provider.
Bring your next project into Portara. Your estimate, decisions, purchases, people, invoices, payments, and hours will already know where they belong.
Start free—no credit card