See what the job needs
Required quantity, quantity already filled, stock available, and the remaining shortfall.
Inventory & purchasing
Know what you need.Buy only what’s missing.
Add products to the job. Portara checks what you already have, shows what can come from stock, and calculates exactly what is left to purchase.
Start free—no credit card
Useful with five products—or five thousand.
Hillside residence · Purchasing
Needed for this job
3 products still needed
2
Fully filled
1
Partially filled
1
Not filled
10
To buy
DescriptionNeededFilledAvailableStatus
Clear storage bins
120 / 128Partial (8)Shelf unit
22 / 20FilledDrawer dividers
60 / 60RestockCustom labels
40 / 4—To buyBuy 4 bins, 6 dividers, and 4 custom labels
The job needs 22 items. Stock can fill 8. Portara shows the remaining 14.
Inventory that starts with the job
This is not warehouse software.
It is the answer to “Do we already have that?”
Portara puts stock information where it is useful: inside the job, beside the product you need to find, pull, buy, or return.
Use what you own first
Pull products from one or more storage locations and reduce stock on hand automatically.
Buy the actual difference
Stock shortfalls and one-off products become a clear purchasing list across active jobs.
The job does the math
Need 12. Have 8. Buy 4.
That simple calculation stays current as products are added, pulled from stock, received, moved, or returned.
01
Add it to the job
Enter the product and quantity the work requires.
02
Portara checks stock
See total availability and the locations holding it.
03
Pull what you have
Move available products to the job and mark the quantity filled.
04
Purchase the shortfall
Only the remaining quantity lands on the shopping list.
Stock that has an address
Know where it is—not just that you own it.
Track the same product across a storage unit, office, warehouse, or vehicle. When a job needs it, choose where to pull it from.
Quantities by storage location
Pull from multiple locations
Stock on hand updates automatically
Job quantity filled stays current
Pull from stock
Clear storage bins
8 total available
Main storage
5 available
Office closet
2 available
Van 2
1 available
Pull Now
Across every active job
One shopping list. No aisle-by-aisle surprises.
Combine stock shortfalls and one-off products across current jobs, with the job and customer still attached to every line.
Shopping List
Products to purchase across all active jobs
Clear storage bins
4 to buy
Hillside residence
Drawer dividers
6 to buy
Hillside residence
Ivory linen napkins
24 to buy
Morrison dinner
Make a pull list
Give the team a clear list of what to collect and where each product should go.
Send it back
Move products from a job into a vendor return list without losing the product history.
Put it back in stock
Return reusable products to a storage location so they are available for the next job.
Questions, answered
Inventory without the intimidation.
Start with the products that matter and let the job make the numbers useful.
Do I have to track every product in inventory?
No. Products can be regular stocked items or one-off products purchased for a specific job. You can use as much inventory tracking as your business needs.
How does Portara know what I need to buy?
Portara compares the product quantity still needed on active jobs with the quantity available in stock. The difference appears as the shortfall to purchase.
Can I track products in more than one storage location?
Yes. Stock can be tracked by location, and Portara shows the available quantity in each location when you are filling a job.
Can I create a shopping list across multiple jobs?
Yes. The purchasing view combines stock shortfalls and one-off products across active jobs into one shopping list.
What happens when I pull stock for a job?
The pulled quantity fills the job item and reduces the on-hand quantity at the selected storage location.
Can products be moved or returned after a job?
Yes. Products can be moved to stock, another job, or a vendor return so their next destination remains recorded.
Buy what the jobs need—not what you think you might be missing.
Products, stock, locations, purchasing, pull lists, and returns all stay connected to the work.
Start free—no credit card