Sell packages, collect deposits, manage add-ons and supplies, schedule your team, invoice clients, and get paid—all from one connected wedding job.
Avery + Lucas
Full celebration package
Package
Approved
Team
7 confirmed
Deposit
Paid
01
Book the wedding
Package, signature, deposit
02
Grow the scope
Add-ons, products, approval
03
Deliver the day
Team, supplies, briefing
04
Close it cleanly
Balance, time, payroll
The wedding is the job
The team should know the package. The purchasing list should know the products. The invoice should know every approved add-on. Portara keeps the chain intact from the first estimate through the final balance.
One wedding record for what you sold, what changed, and what you delivered.
Wedding #1236
Avery + Lucas
Agreement
May 4
Package
$12,800
Day-of team
7 people
Final balance
$7,680
One wedding job, start to finish
Portara follows the vendor workflow: package, approval, deposit, additions, staffing, supplies, wedding day, final payment, and time.
Package and deposit
Build an estimate with the package, options, products, and deposit. The client reviews, signs, and pays from one beautiful link—no account required.
Package accepted · Deposit paid
Still wedding #1236
Add-ons and changes
Add services, products, or extra labor to the job as plans change. Keep the current scope, pricing, invoices, and client record together.
3 add-ons · Added to job
Still wedding #1236
Team and supplies
Check employee availability, confirm the day-of team, and keep products, supplies, purchasing, receipts, and assignments attached to the wedding.
7 team members · Supplies ready
Still wedding #1236
Wedding day
The confirmed crew receives the venue, timing, scope, and job briefing. The package and operational details stay available from setup through strike.
Venue 12:00 · Ceremony 5:00
Still wedding #1236
Final balance and time
Invoice from the approved package and add-ons, collect the final balance, approve employee hours, and send time to payroll.
Balance paid · Hours approved
Still wedding #1236
Packages that can breathe
Weddings evolve. Add a service, rental, product, or extra labor to the same job and keep the new total connected to the client, approval, and invoice.
Accepted package
Avery + Lucas
Full-service package
Planning + day-of delivery
Reception florals
14 tables + head table
Ceremony installation
Arch + aisle markers
Late-night strike
3 team members
Package + 3 approved add-ons
The wedding date is fixed. Your team shouldn’t be a question mark.
Day-of scheduling
Check availability, send work offers, and get accept-or-decline responses. Confirmed team members stay tied to the wedding and receive the current briefing.
Wedding-day availability
Saturday · October 10
Maya
Available
Jordan
Available
Devin
Available
Alex
Unavailable
Venue, timing, roles, and package attached
Balance, products, and payroll
Collect the final balance, confirm product returns, scan receipts, and approve employee hours. Sync timecards to Square Payroll or export a payroll-ready CSV.
Start your first wedding jobWedding closeout
Avery + Lucas
One place to run the work
Build services, products, options, pricing, and deposits into one estimate.
Collect signed approval and online payment through one client link.
Keep expanded scope, products, labor, and pricing with the wedding job.
Check availability, send offers, and confirm the day-of team.
Track what the wedding needs, what you have, and what to purchase.
Give confirmed staff the venue, timing, assignments, and scope.
Invoice from the job and collect deposits and balances online.
Approve wedding hours, sync to Square Payroll, or export a payroll CSV.
Wedding payment guide
Track the signed estimate, deposit, added work, invoices, payments, and remaining client balance.
Questions, answered
Portara follows the way wedding vendors work—one celebration, with the package, products, people, approvals, payments, and hours attached.
Portara works for wedding businesses that sell packages or services, schedule employees, manage products or supplies, collect deposits, and invoice clients—including florists, rental teams, stylists, coordinators, caterers, decorators, and other service vendors.
Yes. Clients use secure links to review and sign estimates, pay deposits, view invoices, and make payments without creating a Portara login.
Yes. Add services, labor, and products as plans change while keeping the current scope, pricing, and invoicing attached to the same wedding job.
Yes. Review employee availability, send offers by text or email, confirm the right people, and keep the venue, timing, role, and briefing tied to the job.
Yes. Add products and supplies to the wedding, see what is available or still needs purchasing, scan receipts, and keep costs with the client job without adopting complicated inventory software.
Employees submit time against the weddings they worked. You approve it, then sync approved timecards to Square Payroll or export payroll-ready data for another provider.
Bring your next wedding into Portara. The package, approvals, products, team, invoices, payments, receipts, and hours will already know where they belong.
Start free—no credit card