Stop asking everyone separately
Employees record when they normally work and add date-specific exceptions themselves.
Employee scheduling software
Schedule the right people.Skip the group text.
See who can work, catch conflicts, send offers, confirm the crew, and get everyone the job details—without managing the schedule in a string of messages.
Start free—no credit cardSet up in minutes. Use it from any phone.
Employee availability
Saturday, August 15
MCAvailable
Maya Chen
Available all day
JLAvailable
Jordan Lee
Available 8:00 AM–4:00 PM
ARConflict
Alex Rivera
Riverside install · 9:00 AM
PSUnavailable
Priya Shah
Unavailable until 12:00 PM
Selected crew
2 people for 8 hours
Saturday crew
Hillside garage
MCMaya ChenAccepted
JLJordan LeeAccepted
ARAlex RiveraAwaiting reply
“Who can work Saturday?”
The schedule shouldn’t live in six different text threads.
Portara gives the owner, manager, and employees one clear place to handle availability and staffing.
Know before you offer the job
See who is available, who is already scheduled, and where the times overlap.
Know who actually said yes
Responses update the job schedule, so pending and confirmed crew members are easy to see.
From open job to confirmed crew
Four steps. Nobody has to ask, “Wait—am I working?”
01
Employees set availability
Recurring workdays and one-time exceptions stay current from a phone.
02
You choose the crew
Pick the job date and time, then review availability and scheduling conflicts.
03
Portara sends the offer
The employee gets the work details and can accept or decline by text or email.
04
The job gets staffed
Accepted employees stay attached to the schedule and receive the current briefing.
Availability that stays useful
Normal weeks are easy. Weird weeks are covered too.
An employee can set a normal weekly schedule, then mark a vacation day, a late start, an early departure, or a block of unavailable time when life changes.
Recurring availability by day of the week
Full-day and partial-day exceptions
Time-aware conflict warnings
Mobile access for employees and managers
My availability
This week
MON
Available
8:00 AM–5:00 PM
TUE
Available
8:00 AM–5:00 PM
WED
Unavailable
Dentist · 12:00–2:00 PM
THU
Available
All day
FRI
Unavailable
All day
More than a name on a calendar
The schedule stays connected to the actual job.
When someone accepts, they are connected to the customer, location, work, timing, and briefing—not just a colored block on Tuesday.
Customer and address
Where the crew is going
Date and working hours
When they should arrive
The job
Confirmed crew
Who accepted the work
Current briefing
What the crew needs to know
Built for businesses that schedule real people
Flexible crews. Changing jobs. One clear schedule.
Questions, answered
Employee scheduling without the mystery.
Straight answers about availability, offers, conflicts, and crew communication.
Can employees enter their own availability?
Yes. Employees can set their normal weekly availability and add exceptions for specific dates or times. Managers can use that information when staffing a job.
Does Portara show scheduling conflicts?
Yes. When you choose a date and time, Portara checks employee availability and existing assignments so you can see conflicts before confirming the crew.
How do employees respond to work offers?
You can send work offers by text or email. Employees can accept or decline from their phone, and their response updates the schedule.
Can I schedule more than one employee on a job?
Yes. Set how many people the work requires, offer it to the appropriate employees, and track who has accepted until the crew is staffed.
What information does the crew receive?
Confirmed employees can receive the job date, time, customer, address, and role. Dated job briefings with notes and media can be sent automatically the night before the work.
Does Portara connect with Google Calendar?
Portara can connect with Google Calendar so calendar events can be viewed alongside scheduled Portara jobs.
Get the right people on the job—without chasing them down.
Scheduling is part of Portara’s complete job workflow, with estimates, products, invoices, payments, and time all connected.
Start free—no credit card