Employees submit their hours
The employee chooses the job, records the working time and breaks, and submits from a phone.
Employee time tracking
Track time. Approve hours.Run payroll.
Employees submit hours from their phones. Managers review and approve them. Then send approved time to Square Payroll or export a payroll report.
Start free—no credit card
Square Payroll sync plus CSV and PDF exports.
Team time · This week
Pending Approvals
46.5
Total hours
3
Employees
7
Entries
4
Submitted
Select all submitted entries
Approve 4MC8.0 hrs
Maya ChenSubmitted
Hillside residence
Sat, Aug 15 · 8:00 AM–4:30 PM
JL8.0 hrs
Jordan LeeSubmitted
Hillside residence
Sat, Aug 15 · 8:15 AM–4:45 PM
AR7.0 hrs
Alex RiveraApproved
Morrison dinner
Fri, Aug 14 · 2:00 PM–9:30 PM
Every entry already carries the employee, job, date, hours, and breaks into approval.
Clear time records
Know who worked, when, and on which job.
Each entry shows the employee, customer job, date, start and end time, breaks, notes, total hours, and approval status.
Managers review the week
Check submitted entries, approve several at once, or reject an entry with a correction note.
Everyone can see the status
Draft, submitted, approved, rejected, and synced entries are clearly labeled.
A straightforward approval process
Submitted. Reviewed. Approved. Ready for payroll.
01
Submit time
The employee chooses the job, enters the working hours and breaks, and submits the entry.
02
Review entries
The manager checks the employee, job, date, hours, breaks, and notes.
03
Approve the hours
Only approved entries are included in payroll processing reports and Square sync.
04
Send to payroll
Sync approved timecards to Square or export the pay period as CSV or PDF.
Easy for employees
Employees can submit time from their phones.
Choose the job, confirm the date and hours, add any breaks or notes, and submit the entry for manager review.
Job and customer stay attached
Start time, end time, and total hours
Meal and rest breaks
Draft, submit, and correction workflow
New Time Entry
Saturday
Job
Hillside residence
Date
August 15, 2026
Start Time
8:00 AM
End Time
4:30 PM
Meal break
12:00 PM–12:30 PM
Total Hours8.0
Save Time Entry
Payroll Processing
Aug 9–Aug 22
Approved time entries only
126.5
Total Hours
6
Employees
18
Entries
Maya Chen
5 entries
Jordan Lee
4 entries
Alex Rivera
4 entries
Export CSV
Sync to Square
Payroll-ready totals
Review once. Use the approved hours for payroll.
Select the pay period and Portara totals approved hours by employee. Sync linked entries to Square Payroll or export a clean CSV or PDF.
Square timecard sync
CSV export
PDF payroll report
Flexible pay periods
Time reports
Payroll totals by employee. Labor hours by job.
Get the employee totals needed for payroll and see how much staff time each customer job used.
Hours by employee
Total hours, entry count, and a daily breakdown for each person.
Hours by job
See labor time grouped around the customer work it supported.
Payroll processing
Approved totals for the selected week, bi-weekly period, month, or custom range.
Questions, answered
Straight answers about time and payroll.
From the employee’s phone to the approved pay-period total.
Do employees enter their own time?
Yes. Employees can log time from their phone, choose the job, enter start and end times, record meal or rest breaks, add a description, and submit the entry for approval.
Can a manager enter or correct time for an employee?
Yes. Managers can create time entries for employees and review submitted entries. Draft, submitted, rejected, and approved statuses keep the process clear.
Can managers approve multiple time entries at once?
Yes. Managers can filter submitted entries, select multiple records, and approve them together. Rejected entries can include notes explaining what needs to be corrected.
Does Portara integrate with payroll?
Portara can push approved entries to Square Payroll as timecards. For other payroll workflows, approved-hour reports can be exported as CSV or PDF.
Can I report hours by employee and by job?
Yes. Payroll reports include processing summaries, hours by employee, and hours by job for a selected pay period or custom date range.
Are breaks included?
Yes. Meal and rest breaks can be recorded with each time entry and are included when approved entries sync to Square Payroll.
Stop collecting employee hours in texts.
Give employees one place to submit time and managers one clear process to approve it for payroll.
Start free—no credit card